Team Assistant /Office Assistant Job in London

The London showroom being on the fashionable New Bond Street, and sister offices in Geneva, Zurich & Basel The Brand Mirpuri Bespoke is a highly multinational business operating in fashion sector.

Ideal for someone from the PA Courses or Admin Courses.

About The Role:

We are looking for a bright, intuitive Team Assistant /Office Assistant with the skills to support a team of four.

This role is ideal for graduates or recent qualified people wishing to use their administration and organizational skills whilst gaining experience within the fast paced world of fashion, design and styling.

The Team Assistant/Office Assistant core role is to help with the everyday running of the business, duties will include:

  • Organizing the work timetable, calendar and liaising with The Business Assistant to ensure smooth running of Mirpuri Bespoke calendar
  • Liaising with Staff, Suppliers and Clients
  • Making sure the office is always able to function with the correct means and materials
  • Putting together monthly petty cash reconciliation, credit card reconciliation, and supplier bills
  • Raising Invoices, and maintaining the filing systems currently in place, and implementing any change with The Business Assistant
  • Client facing and having or willing to learn how to attend and service tailoring/styling fittings

About You:

  • Excellent written & oral communication. Fluent English a MUST
  • Strong IT skills (Microsoft Excel, Microsoft Office, Google Apps)
  • Excellent interpersonal skills – outstanding telephone manner
  • Polished appearance
  • An exemplary work ethic
  • You will have experience in either/or of the below:
    A) Luxury/premium retail
    B) Financial/Administration
  • A “can do” attitude with a willingness to learn more about the field of Bespoke Tailoring

If you are interested in the above position please contact erin@mirpuribespoke.com or call +44 79210 405359

AAT Bookkeeping Assessment Success

Congratulations to all of the AAT Bookkeeping Students. All of the students managed to successfully take our fast track AAT Level 1 Award in Bookkeeping and pass it.

Our fast track courses are designed to be taken full-time and to enable students to pass the assessment and get an AAT Qualification within one week.

All of the students who took part in this month’s fast track AAT course were able to complete and successfully pass their assessment and gain the AAT qualification within one week.

This is an excellent achievement and the qualification will e very beneficial to their future careers in Finance. We wish them all of the best.

AAT Bookkeeping Courses in London

 

If you would like to find out about joining our next AAT Bookkeeping Course, please go to this LINK.

The next AAT Level 1 Award in Bookkeeping will commence full-time.

If you feel that you would prefer to take the AAT Level 2 Certificate in Bookkeeping, you can also take this full-time or part-time. This is for people who already have experience in Bookkeeping or Accounts. If you are a beginner, AAT Level 1 is suitable.

Bookkeeping Courses London

 

CV Workshop with Recruiters from Tiger Recruitment

The Event will be held on Wednesday 26th Setpember from 6:15 to 7:30pm.

This is a great opportunity to gain from some free career and CV advice, from experienced recruiters.

RSVP as soon as possible, as places are likely to book up fast.

Please contact Souters on info@souters.org and reserve your place.

CV Workshop in London

It is hugely beneficial to your careers and job prospects to attend these types of sessions, as you get a chance to network with some of London’s best recruiters and learn from the expert on how to find your ideal Executive Assistant, Admin, Executive PA, PA or Office Manager Job.

CV Workshop London

Anyone who would like to see some of Tiger Recruitments Jobs, please CLICK HERE.

Those of you who would like to attend these types of workshop in the future, you can read more about the main course options that would suit the level of job being recruited for at Tiger Recruitment and other agencies.

Get a great PA Job with a Souters Executive PA Diploma

Meet Suzanne Hunt. Suzanne was working as an Events Organiser and
decided that she needed a change. Suzanne researched the job market well
and decided that she should aim for a Senior PA or Executive PA. This
is becuase the nature of the job being interesting and the jobs being
stable and well paid.

Suzanne decided to take Souters CPD Accredited Executive PA Diploma
because it was the most comprehensive form of training for this type of
career. This has been a great choice for her career and job search.

 

A great way to get a PA Job in London

On
completion of the course she found an ideal PA Job for a Director of a
Development Director within the prestigious Property Industry.
Understandably Suzanne is very proud of her achievements and she would
like to share this with other people that are now in her position, prior
to selecting this course.

On
completion of the course she found an ideal PA Job for a Director of a
Development Director within the prestigious Property Industry.
Understandably Suzanne is very proud of her achievements and she would
like to share this with other people that are now in her position, prior
to selecting this course.

PA Job

Prior to your Souters Course what was your employment situation?

I was an Event Organiser

What is your current job?

PA to Development Director and team in property industry

Why did you decide to take a Souters course?

I decided I wanted a complete change of career. I was now experienced at organising but felt I would prefer to organise the workload of a senior corporate executive

How I was able to find a PA Job in London

What courses did you complete at Souters?

Executive PA Diploma Programme

What did you enjoy about the courses?

The examination of practical scenarios causing you to think deeply about solutions and outcomes.

In what ways do you feel that the course has benefited you?

I feel more confident, which is important to me. I can now think and act quickly on the spot. I have been able to adapt to a professional office environment and know what to expect and what is expected. Without the course I would not have applied for such a senior role immediately as I would have lacked the confidence.

Were you able to get a job following your course?

Yes I found a PA Job in London at a Property Company

In particular, how has the course benefited your career?

Improved career prospects with a far greater sense of confidence

What do you advise to anyone who is considering taking the course?

Do lots of research and identify the type of position/ industry that will suit you.

What are your future aspirations in your career?

Senior PA/EA in the creative industry

Would you consider taking another course to further your career and skill set?

I feel the Project Management Course for PA’s is attractive to me.

 

 

How I Got A Legal Secretary Job

Immediately after completing a Legal Secretary course at Souters, Karen is now a Legal Secretary. Following redundancy, Karen Siggs decided on a career move into the legal field. With her re-training budget, she enrolled on a CPD accredited Legal Secretary course with Souters. This was the natural follow-on from being a PA to the MD of an accountancy firm.

Following redundancy, Karen Siggs decided on a career move into the legal field. With her re-training budget, she enrolled on a CPD accredited Legal Secretary course with Souters. This was the natural follow-on from being a PA to the MD of an accountancy firm.

Finding a Legal Secretary Job

Karen enrolled on a CPD Accredited Legal Secretary Diploma at Souters Training in London. After completing the Legal Secretary Course she found that job at a Solicitors’ office close to her home town.
The interview with Karen follows:

What was your job prior to your Course at Souters?

I was a PA to the MD at a firm of Accountants. As I was made redundant, I thought it best to look into a new career.

What is your job now?

Shortly after the course, I found a job as the Legal Secretary in a Solicitors Office close to my home. I got this new job mainly because I achieved CPD Accredited Legal Secretary Diploma which was done at Souters.

How did you hear of Souters?

A friend strongly recommended that I enrol on this course at Souters which is a well-established Legal Secretarial training college with a professional atmosphere.

What Souters Course did you complete?

I completed the CPD Accredited Legal Secretary Diploma

How do you feel the course has helped you?

The course equipped me with the necessary knowledge and protocol of the legal industry.

Were you able to get a job after the course?

I was able to get a job straight after the course and was offered the job on the strength of Souters Legal Secretary Diploma.

Can you say how has this course benefited your career?

The course helped greatly in making that career change. It gave me the confidence and much needed knowledge to step into the role of a Legal Secretary at a sizeable Law firm. I was in this new job immediately after being made redundant.

What would you advise anyone who is thinking of taking the course?

Just go for it. Make that move and take the Course. The investment is small considering how much it can improve your job options or give you that leap up your career ladder.

 

Junior Receptionist Job in London

This will suit people from the Receptionist Course and the Receptionist Diploma

The Junior Receptionist/Runner position has become vacant as our current junior receptionist is moving over to work on account work full-time and start her PR career with us. She came to us on a temp basis last year and was offered a permanent role within days. Her predecessor came to us after finishing her A-levels in 2015. She was promoted onto full-time account work in just under a year of joining us, and has since been promoted again to an Account Executive. We are further developing their career in PR by paying for her to gain a level 4 Higher qualification in Public Relations, equivalent to the first year of a degree, through the PRCA, the PR consultancy industry’s trade body.

The above overview shows, how much of an excellent opportunity this job could be for an ambitious person. Please apply now. 

Junior Receptionist Job London

 

Junior Receptionist Job in London

 

 

Hours: 9am – 6pm

Salary: 19-21k depending on experience

Position type: Permanent

Start date: ASAP

Responsibilities will include, but not limited to:

  • Ensuring all reception services run smoothly
  • Working closely with our Office Manager you’ll support the front of house / reception area
  • Assisting with the day-to-day running of the office
  • Booking meeting rooms in diaries
  • Answering, screening and forwarding telephone calls
  • Taking accurate messages where required
  • Greeting clients and external contractors
  • Organising and setting up meeting rooms (with the support of the Office Manager)
  • Administering security key fobs
  • Ordering breakfast/lunch for meetings as required
  • Preparing outgoing post (with the support of the Office Manager)
  • Ordering and arranging for taxis and couriers
  • Organising and keeping the front of house tidy (NB. including toilets checks)
  • Archiving working alongside PR account teams to identify documents/products that need archiving within the office or storing
  • Assisting in setup at social events
  • Photocopying and binding as and when required
  • Assisting with putting together mail-outs for media or clients
  • Managing newspapers for the office on a daily basis (distributing new copies, archiving old ones)
  • Ad-hoc support for client events / campaignsKey skills & competencies
  • Personable, friendly but professional approach
  • Highly organised with good multi-tasking skills
  • Proactive attitude
    • Excellent attention to detail
  • Strong written and verbal English communication skills
  • Proven ability to work effectively in a busy environment

How Can I Become a PA?

Finding a PA Job is not an easy task as you need a wide range of skills and experience to be an effective PA. Therefore, we are giving you a brief guide of what you should be aiming to gain to become a PA.

PA Job Skills

PA Jobs can be divided into Technical skills and Interpersonal Skills, both are of equal importance. Remember that this is a people facing career, so you need to focus on the interpersonal skills.

Here are typical requirements for Interpersonal skills:

  • Communications (written, verbal)
  • Leadership
  • Influencing others
  • Adaptability
  • Persuasiveness
  • Problem-solving
  • Decision-making
  • Team work
  • Flexibility
  • Client care skills

As you can see there is quite a range of interpersonal skills that are needed to be a good PA. Therefore, when you are choosing a PA Course to become a PA it is important that the PA Course is delivered by a live tutor in a classroom environment. This method of training is essential to ensure that you gain practical discussions over the types of interpersonal skills that are needed to be a PA. Any form of online training is not going to be ideal for this part of the job, but does work for technical skills that are being listed below.

Here are the typical requirements for the Technical Skills:

  • Diarising
  • Prioritising
  • Organising
  • Microsoft Office Skills
  • Business Letter Writing
  • Emails
  • Telephone skills
  • Minute Taking
  • Travel Bookings
  • Coordination of Diaries and Travel on international basis
  • Processing Invoices
  • Petty Cash Management

These are the most typical PA technical skills, but some jobs may require more specialised knowledge and skills. This array of skills can be developed on a PA Training Course and our Courses are ideally designed to meet the requirements of a PA job description. Finally, you should ensure that the Certificate or Diploma gained on a PA Course has a recognised accreditation. The CPD Accreditation offered by Souters offers this advantage. You actually gain the recognition of attending an internationally respected PA Training College, in Souters, as well as gaining CPD Accreditation.

How Can I Become a PA?

All of the skills listed above can be gained on PA Training Courses, but you can continue to build them with work experience. You should never feel that once you have completed training and got a PA Job that you do not need to continue to develop. All PAs must continually develop their skills to keep ahead of the competition and be able to move up to better jobs in the future. London is a competitive PA Job market, but it offers great opportunities for those who do well.

How to Become a PA

Legal Secretary Career Interview with Clarinda, a Legal Executive Assistant

Enrol on a CILEx course at Souters to assist you in getting into the legal field. For more information please CLICK HERE

Prior to your Souters Course what was your employment situation?

I had just arrived in London after having decided to undergo a career change from being in the Beauty industry to wanting a more ‘serious’ role. I started by registering with agencies and doing as much temping assignments as I could to gain experience and references.

What is your current job?

I am a Legal EA to a Conveyancer and an assistant to his team.
Why did you decide to take a Souters course?

Having changed careers paths and being able to show future employers that I was enrolled to do a PA Diploma and CILEx course confirmed I was taking the move seriously. Also, being new to the UK, I wanted to make sure my skills were ‘up to par’ for companies here.

What courses did you complete at Souters?

PA Diploma

CILEx Level 3 Legal Secretary

What did you enjoy about the courses?

Classes were small. The course content interesting and very relevant. The lecturers very knowledgeable. I enjoyed the text processing during the CILEx course – really useful and you use it daily in your work. The CILEx course also gives you very good background information on the UK legal system and how a law firm works as well as your role in it. I also enjoyed the fact that the CILEx studies could be done from home and assignment submissions and feedback was done by email – which is helpful if you work full time.

In what ways do you feel that the course has benefited you?

I am much more confident in how I apply myself to my job and am much more willing to take on new tasks because they don’t daunt me.  For example, taking minutes and doing audio dictation was something I have never done before – you practice it so much that it’s second nature now.  My Microsoft Office skills have also improved which makes me much more efficient.

Were you able to get a job following your course?

Yes, I got a job whilst I was doing the course(s).

In particular, how has the course benefited your career?

It showed that I was serious and willing to invest in my career change. My employer thought it was great that I made the decision to change careers and study for something completely different and it showed I was dedicated.

What do you advise to anyone who is considering taking the course?

I would say assess where or in what type of industry you would like to work and see what their requirements are for the job. Most law firms, for example, require a CILEx certificate as a minimum, and so I did it.

What are your future aspirations in your career?

I am taking my legal studies further with CILEx and who knows, perhaps become a solicitor one day.

Would you consider taking another course to further your career and skill set?

Yes I would consider Office Management.

 

Receptionist Job in London reporting the PA to Headmaster

POST TITLE:           Receptionist
STATUS:                 Permanent, Full Time
LINE MANAGER:   Office Manager/PA to Headmaster
Ideal for someone from the Receptionist Courses.
JOB DESCRIPTION
To undertake a range of clerical, administrative and receptionist duties which aid the smooth and efficient day-to-day running of the school. To act as initial point of contact for the school: greeting visitors, pupils, staff and parents, and receiving incoming telephone calls.
KEY RESPONSIBILITIES
  • Undertake receptionist and front of house duties, such as answering the telephone, dealing with face-to-face enquiries and signing in visitors.
  • Have due regard for the welfare and safeguarding of pupils and staff by ensuring that all visitors to the school sign in, and are issued with the appropriate identification badges and notified of the school fire procedure, as per the school’s health & safety and safeguarding policies.
  • Receive visitors, students and staff for prospective tours and parents’ evenings, providing refreshments as necessary.
  • Assist the Office Manager with general administrative and clerical duties including printing, laminating, photocopying, scanning, filing and making labels.
  • Sort and distribute incoming mail in a timely manner; prepare all outgoing mail (including courier delivery).
  • Accurately update and maintain school and pupil records, both manually and electronically in the school’s management information system (currently SIMS), and notify school associations (DfE, Ofsted or similar) of any changes to key personnel.
  • Assist with the compiling of school reports, and email or post these to parents within the scheduled timeframe.
  • Manage the supply of office stationery under the direction of the Office Manager
  • Provide basic levels of administrative support for teaching staff and the Senior Management Team.
  • Ensure the reception/visitors’ area is kept tidy and presentable and replenish supplies of school marketing material.
  • Collect monies in relation to school activities.
  • Book school photographers, transport and other external agencies as advised by your line manager.
  • Provide administrative support to ensure a seamless transition in the induction of new staff (usually over the holidays): update pigeon holes, email distribution lists and school registers with the names of new starters.
  • Assist the Senior Management Team with administrative duties as and when required.
  • Identify reasons and suggest remedial measures to your line manager in respect of types of queries that are challenging to resolve, occur frequently and/or take up significant amounts of time.
  • Participate in relevant staff meetings and support staff training and development sessions.
  • Undertake first aid and/or fire marshal duties where required by the School.
  • Carry out such tasks as shall be deemed necessary by your line manager/Headmaster to ensure the smooth running of the school.

PERSON SPECIFICATION

Education and Skills

The candidate will:

  • Be educated to a good standard, including GCSE or equivalent in Maths and English.
  • Be proficient in the use of ICT applications and information management systems such as Microsoft Word, Excel, Outlook and SIMS (or similar)
  • Show a commitment to continued professional development.

PERSON SPECIFICATION

Competencies for the Role

The candidate will:

 

  • Have excellent communication and customer service skills, including a confident telephone manner.
  • Demonstrate the ability to work well under pressure and use one’s own initiative.
  • Be well presented, wearing suitable office-dress attire.
  • Deal with sensitive matters discretely and confidentially where applicable.
  • Be flexible with their time, and highly organised.
  • Show excellent attention to detail.
  • Have a competent and compassionate nature.

SAFEGUARDING

All employees of KPS must have due regard for safeguarding and promoting the welfare of children, ensuring compliance with school policy and DfE legislation: Keeping Children Safe in Education (September 2016)

HEALTH AND SAFETY

All employees of KPS must have due regard for general Health and Safety, acting according to school policy and the Health and Safety at Work Act (1974)

WORKING HOURS

The front desk must always be manned from Monday – Friday between the hours of 8.00am – 6.00pm. This is a full-time role for two receptionists, and the hours will be shared between both roles. This is an all year round post; the post holder is required to work throughout the year including school holiday periods.

HOLIDAYS

The receptionist is granted 20 working days’ holiday per year, plus Public Holidays and any discretionary stand-down period which may be granted over the Christmas/New year period. Holiday dates should be agreed in advance with your line manager and should be taken during the School’s main holidays. Holidays will be granted provided there is adequate reception cover.

It is the nature of school life that administrative staff need to have a high degree of flexibility. You must expect therefore from time to time to help where needed and to undertake tasks of a more general nature that are not specifically mentioned in this job description. This job description should be seen as a guideline and not a comprehensive list of duties.

Office Manager Jobs London

 

Promoted to Legal PA Job at London Law Firm

Find out more about taking the Executive PA Diploma by CLICKING HERE

Prior to your Souter’s course what was your employment situation?

I was working as a filing administrator at a major law firm.

What is your current job?

I now undertake a Legal Administrator/ PA role at the same law firm.

Why did you decide to take a Souter’s Course?

I thought in order to progress my career I needed to undertake a course or go into further education, Souter’s PA course was ideal for me at the time and it fitted in well with my working life.

What course did you complete at Souter’s?

I undertook the Executive EA/ PA Diploma.

What did you enjoy about the Course?

I enjoyed all of the course, from the class room interaction to the online IT modules.

In what ways do you feel the course has benefited you?

It has benefited me massively on a personal level and professional level, On a personal level it has given me the confidence to undertake all challenges in a PA role. And on a professional level, companies see that I have done this course and are willing to give me a chance, a chance that they were not giving me before hand.

Where you able to get a job following your course?

Yes the course played a massive role in me gaining a promotion at my current firm, they indicated that if I did not have the course on my C.V I would more than likely not have been considered.

In particular, how has the course benefited your career?

It has benefited my career massively, I now have a new job role and looking to progress even further in the near future, with the course on my C.V as well as the experience to go with it I believe I can go further.

What do you advise to anyone who is taking the course?

I strongly recommend to anyone thinking about taking the course to do it, it had been 10 years since I had been in a “class room” environment and was nervous, but the tutors put me at ease straight away and that allowed me to grow in confidence and complete the course.

What are your future aspirations in your career?

For the moment, just to keep progressing in the role I am doing and hopefully to become a senior PA.

Would you consider taking another course to further your career and skill set?

Yes I would consider taking another course, seeing the impact of doing the previous course has opened my eyes and I would like to take another course in the future to again better myself.